Business Scenario
A pharmaceutical private equity firm, with 500 staff, faced a challenge with a massive library containing 1.3TB and 650,000 items. The existing structure hindered performance and reliability, necessitating a comprehensive restructuring effort.
Key Objectives
Project Details
| Customer | Pharmaceutical private equity firm with 500 staff |
| Country | New York |
| Domain | Pharmaceutical |
| Division/ Department | 9 departments |
| Engagement Model | Dedicated Resources |
| Tools and Technology |
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| Browser Compatibility | Internet Explorer, Edge, Firefox, Chrome, Safari |
| Migration Tool | ShareGate Migration Tool |
| Development Environment | Remote Desktop |
Our Solution
- Assessment and Analysis:
We began by conducting a comprehensive assessment of the existing challenges within the current environment. This analysis formed the basis for our subsequent actions. - Information Architecture Redesign:
To improve performance and reliability, we devised a new Information
Architecture. This involved creating an optimized structure for site collections, sites, libraries, and folders. - Migration Strategy Mapping:
With a clear understanding of the requirements, we meticulously planned a migration strategy. This strategy encompassed 750 distinct migrations, each aimed at transferring content into the newly designed architecture. - Feedback and Approval:
Before proceeding, we sought feedback and gained approval for our migration
approach, ensuring alignment with the client’s expectations. - Phased Migration Execution:
To ensure a smooth transition, we executed the migration process in six distinct phases. Each phase addressed a subset of the 750 migration mappings, allowing for systematic progress. - Navigation, Views, and Security:
Throughout the migration, we focused on implementing robust navigation,
customized views, and enhanced security protocols. These measures were implemented to facilitate a seamless migration experience and encourage user adoption.
Results and Benefits
Conclusion
Through a meticulously planned restructuring effort, we successfully transformed a monolithic library into a well-organized and high-performing SharePoint environment. The migration process was executed in a phased manner, ensuring minimal disruption and smooth user adoption. The outcome was an optimized content management system that met the firm’s performance and reliability expectations, catering to the needs of both employees and stakeholdersexpectations, catering to the needs of both employees and stakeholders
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