Optimizing SharePoint: Streamlined Pharmaceutical Tenant for Enhanced Productivity

Joel Plaut

January 29, 2024

All Post

Business Scenario

A pharmaceutical company with 120 employees and 1TB of content sought to optimize its SharePoint Online environment through a comprehensive restructuring. This initiative aimed to enhance content organization, improve performance, and facilitate efficient collaboration.

Integration with Active Directory along with

• Creation of an appropriate set of site collections, sites, libraries, and folders’ as a restructured Information Architecture for a repository for this team.
• Migration and cutover to the new architecture

Our Solution

Created 15 department sites for content migration and tuning by:

Defining Sharing Policies and Secure Migration

• Clear sharing policies established for controlled collaboration.
• Security measures maintained during migration.

Department Site Collections Creation and Strategic Mapping

• Created multiple department site collections.
• Mapped content for new site structures.

Sequential Migration and Navigation Enhancement

• Migration is divided into 7 phases for efficiency.
• Navigation and views configured for a smooth transition.

User Adoption through Training and Guides

• User training and guides facilitated adoption.

Content Migration

• Successful migration of 1TB content.

The implementation of this solution yielded numerous benefits:

Results and Conclusion

The pharmaceutical firm’s SharePoint Online environment underwent a successful transformation, resulting in improved content organization, optimized performance, and enhanced collaboration capabilities. The restructured Information Architecture, alongside the meticulously planned migration, led to a streamlined experience for employees across various departments. The project’s success highlights the significance of effective planning, migration strategies, and user training in achieving a successful SharePoint Online restructuring.