Business Scenario
In the dynamic landscape of a regional transportation shipping company with 500 staff, the challenge of transitioning from Atlassian Confluence On-Premises to Share Point Online emerged. With a repository of 30GB of content, the company aimed to integrate ActiveDirectory, execute a comprehensive migration, and establish a structured Intranet to enhance collaboration and information accessibility.
Project Details
| Customer | Mid-Sized Trucking Company, 500 employees |
| Country | USA, Lowa |
| Domain | Trucking company |
| Engagement Model | Dedicated Resources |
| Tools and Technology |
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| Browser Compatibility | Internet Explorer, Edge, Firefox, Chrome, Safari |
| Migration Tool | Tzunami Migration Tool |
Our Solution
Our approach encompassed a series of strategic steps and customizations, guided by the vision of seamlessly migrating from Confluence to SharePoint Online while establishing an effective Intranet. Key components of our solution included:
- Information Architecture Design
We began by crafting a comprehensive Information Architecture tailored to meet the diverse search and tagging requirements of the organization. This architecture not only facilitated efficient document organization but also formed the basis for a security model that ensured controlled document access and scalability within SharePoint.
- Migration Strategy
A meticulous migration strategy was developed, involving department-wise sequencing. The migration process commenced with an initial migration, followed by thorough validation and assessment. Subsequent delta migrations were performed iteratively until a successful cutover was achieved, minimizing disruption and ensuring data integrity.
- Personal Space Migration
The migration of personal spaces from Confluence to OneDrive has been successfully completed, ensuring that users’ personal content and documents are now securely and seamlessly accessible within the OneDrive environment. This migration represents a significant achievement in streamlining data management and enhancing user productivity.
- Customization and Integration
Leveraging our expertise, we designed customizations that aligned SharePoint with the company’s specific needs using Power Platform technologies. ActiveDirectory integration seamlessly synchronizes user data, enhancing user management efficiency. Additionally, a structured Intranet was established, organized by department, enabling streamlined navigation and collaboration.
- Training Implementation
We adopted a “Train the Trainer” approach for training, assigning dedicated trainers to each department who also took on the role of local administrators. A centralized “Training Hub” was developed, housing comprehensive training materials, including user guides and instructional videos. This approach ensured a smooth learning curve for employees transitioning to the new platform.
Results and Conclusion
Through our meticulously designed solution, the transportation company successfully transitioned from Confluence to SharePoint Online, with a structured Intranet enhancing communication and collaboration. The migration process maintained data integrity and accessibility, minimizing disruptions. Our approach not only facilitated a seamless migration but also empowered the organization to leverage SharePoint’s capabilities effectively. The successful implementation of the Intranet streamlined information access and bolstered productivity. Overall, our solution transformed the digital landscape of the company, reinforcing connectivity and efficiency.
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