{"id":1425,"date":"2023-06-23T13:28:27","date_gmt":"2023-06-23T13:28:27","guid":{"rendered":"https:\/\/poiseddevelopers.com\/reality-tech\/?p=1425"},"modified":"2024-05-06T12:28:29","modified_gmt":"2024-05-06T12:28:29","slug":"confluence-to-sharepoint-migration-step-by-step-guide","status":"publish","type":"post","link":"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/","title":{"rendered":"Confluence to SharePoint Migration \u2013 Step by Step Guide"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#Benefits_of_Confluence_to_SharePoint_Migration\" title=\"Benefits of Confluence to SharePoint Migration?\u00a0\">Benefits of Confluence to SharePoint Migration?\u00a0<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#1_Effortless_Integration\" title=\"1: Effortless Integration\">1: Effortless Integration<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#2_Enterprise-grade_Features\" title=\"2: Enterprise-grade Features\">2: Enterprise-grade Features<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#3_Flexibility_and_Scalability\" title=\"3: Flexibility and Scalability\u00a0\">3: Flexibility and Scalability\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#4_Support_and_Community\" title=\"4: Support and Community\">4: Support and Community<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#Steps_For_Confluence_to_SharePoint_Migration\" title=\"Steps For Confluence to SharePoint Migration\">Steps For Confluence to SharePoint Migration<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#Step_1_Documenting_the_Information_Architecture\" title=\"Step 1: Documenting the Information Architecture\">Step 1: Documenting the Information Architecture<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#Step_2_Choose_the_Right_Migration_Tool_for_Your_Business\" title=\"Step 2: Choose the Right Migration Tool for Your Business\">Step 2: Choose the Right Migration Tool for Your Business<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#Step_3_Mapping\" title=\"Step 3: Mapping\">Step 3: Mapping<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#Step_4_An_initial_migration\" title=\"Step 4: An initial migration\">Step 4: An initial migration<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#Step_5_Delta_Migration_to_SharePoint\" title=\"Step 5: Delta Migration to SharePoint\">Step 5: Delta Migration to SharePoint<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/confluence-to-sharepoint-migration\/#Step_6_Train_users_for_quick_adoption\" title=\"Step 6: Train users for quick adoption\">Step 6: Train users for quick adoption<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<p>As businesses grow, the need to store, secure, and manage crucial information becomes increasingly important. Microsoft SharePoint is a cloud-based system that has gained a reputation for being a reliable and powerful tool to meet collaboration needs.<\/p>\n<p>With enterprises discovering that SharePoint comes included with their Microsoft Office licenses and seamlessly integrates with Active Directory, migrating from legacy systems to SharePoint has become an attractive option to consolidate intranet and collaboration information.<\/p>\n<p>If you are currently using Confluence as your system for wiki-based corporate reference information, transitioning to Microsoft SharePoint might be a wise choice.<\/p>\n<p>In this article, we offer insights into a smooth and successful\u00a0Confluence to SharePoint migration.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Benefits_of_Confluence_to_SharePoint_Migration\"><\/span><b>Benefits of Confluence to SharePoint Migration?\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>There are a range of benefits to SharePoint over Confluence that are worth exploring.\u00a0 Let\u2019s consider some of the benefits:<\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Effortless_Integration\"><\/span>1: Effortless Integration<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>SharePoint, as part of Microsoft 365, offers incredible integration with other Microsoft applications, like Microsoft Outlook, Teams, OneDrive, and Office.<\/p>\n<p>This means smoother collaboration, higher productivity, and better shared access to files and documents.<\/p>\n<p>For example, access to documents shared on Teams via SharePoint and OneDrive accounts, alerts, tasks, versioning, and approval workflows become available to team members.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Enterprise-grade_Features\"><\/span>2: Enterprise-grade Features<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Enterprise-level features like search, customizable workflows, advanced security and permissions, and integration with other Microsoft tools are offered by\u00a0<strong><a href=\"https:\/\/reality-tech.com\/capabilities\/sharepoint-online-and-office-365\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"Office 365 - open in a new tab\" data-uw-rm-ext-link=\"\">Office 365<\/a><\/strong>\u00a0in general and SharePoint in particular<\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Flexibility_and_Scalability\"><\/span><strong>3: Flexibility and Scalability\u00a0<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Being highly flexible, SharePoint allows for customization according to business needs and processes.<\/p>\n<p>In addition, it boasts excellent scalability, ensuring that vast data shared by users can be accessed across geographical locations, devices, and browsers without requiring third-party tools.<\/p>\n<p>Metadata can be centrally defined across the organization, ensuring organization-wide search capabilities.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Support_and_Community\"><\/span>4: Support and Community<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>With an enormous user community and support resources, technical and support issues quickly and efficiently.<\/p>\n<p>An array of online communities, online user group channels, forums, and online documentation are all available to seek quick and effective resolutions to issues, with a range of vendors offering Microsoft product support.<\/p>\n<div style=\"background-color: white; box-shadow: 0 0 10px whitesmoke; padding: 20px; border-radius: 5px; width: 800px;\">\n<h4 style=\"color: black;\">Additional Read<\/h4>\n<p><a style=\"color: #1f6799; text-decoration: none;\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/sharepoint-for-enterprise-content-management-why-should-choose\/\" target=\"_blank\" rel=\"noopener\">SharePoint for Enterprise Content Management \u2013 Why Should Choose?<\/a><\/p>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Steps_For_Confluence_to_SharePoint_Migration\"><\/span><b>Steps For Confluence to SharePoint Migration<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Step_1_Documenting_the_Information_Architecture\"><\/span>Step 1: Documenting the Information Architecture<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>We start by analyzing the file types and sizing, including wiki pages and their relationship to corporate divisions and departments.<\/p>\n<p>We define the site hierarchy, structures, and metadata, as well as any necessary features, customizations, and workflow.<\/p>\n<p>Finally, the correct permissions are required for exporting from Confluence and uploading to SharePoint, with security being a critical dimension of the information architecture and its alignment with Active Directory.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Step_2_Choose_the_Right_Migration_Tool_for_Your_Business\"><\/span>Step 2: Choose the Right Migration Tool for Your Business<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Choosing a migration tool that meets specific business requirements is essential for a seamless migration.<\/p>\n<p>We consider factors like whether the Confluence instance is migrated from a cloud, server, or data center.<\/p>\n<p>Data size, space requirements, and throughput all need to be evaluated to decide whether cloud or\u00a0<a href=\"https:\/\/reality-tech.com\/your-complete-sharepoint-migration-guide-step-by-step\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"on-premises migration - open in a new tab\" data-uw-rm-ext-link=\"\"><strong>on-premises migration<\/strong><\/a>\u00a0tools are required.<\/p>\n<p>Customizable migration tools using configuration and mapping options are recommended for hassle-free migration.<\/p>\n<p>In migrating a large dataset from Confluence, we would want a customizable migration tool for hassle-free migration that allows for a maximum of options and mappings and configuration for an optimal migration.<\/p>\n<div style=\"background-color: white; box-shadow: 0 0 10px whitesmoke; padding: 20px; border-radius: 5px; width: 800px;\">\n<h4 style=\"color: black;\">Additional Read<\/h4>\n<p><a style=\"color: #1f6799; text-decoration: none;\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-choose-the-right-sharepoint-migration-tool-and-service-partner\/\" target=\"_blank\" rel=\"noopener\">How to Choose the Right SharePoint Migration Tool and Service Partner?<\/a><\/p>\n<\/div>\n<p>There are advanced options and capabilities to consider, such as URL redirection, that can allow existing legacy URLs to be handled seamlessly going forward so embedded links can still work post-migration in SharePoint.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Step_3_Mapping\"><\/span>Step 3: Mapping<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Metadata must be selected to preserve from the source and how each field will map to the destination.<\/p>\n<p>Mapping subsets of content, such as departmental content, to structures in the destination lets us refine migration to compensate for organic growth at the source.<\/p>\n<p>Select content can be excluded from migration to only migrate the latest and most relevant content, allowing select fields to be mapped, including \u201cCreator,\u201d \u201cCreation Date,\u201d Editor, Author, timestamps, and other fields.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Step_4_An_initial_migration\"><\/span>Step 4: An initial migration<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Load the initial dataset from Confluence to SharePoint for consideration. Mapping is refined iteratively, and objects are mapped for optimal usability in the destination.<\/p>\n<p>Once the initial migration is complete, even for just one department, delta migrations and cutover can be done.<\/p>\n<div style=\"background-color: white; box-shadow: 0 0 10px whitesmoke; padding: 20px; border-radius: 5px; display: flex; justify-content: space-around; width: 900px;\">\n<div class=\"content\">\n<h4><b>Are you in need of assistance? We can help!<\/b><\/h4>\n<p><a style=\"color: black; text-decoration: none;\" href=\"#\">Book a live 1-on-1 call with the experts of Reality Tech to find out how we will help you achieve your goal.<\/a><\/p>\n<\/div>\n<div class=\"content-btn\" style=\"padding: 8px; border: 1px solid #009a00; width: fit-content; height: fit-content; display: flex; align-items: center; cursor: pointer;\"><a style=\"color: #009a00;\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/contact-us\/\" target=\"_blank\" rel=\"noopener\">Let&#8217;s Talk<\/a><\/div>\n<\/div>\n<p>&nbsp;<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Step_5_Delta_Migration_to_SharePoint\"><\/span>Step 5: Delta Migration to SharePoint<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Using a sophisticated migration tool to identify what was already migrated and what is remaining for migration becomes necessary in a delta migration. Mappings are crucial for data subsets in a usable format on the destination.<\/p>\n<p>The mapping is the key, so each type of content at the source is mapped to a usable type of content on the destination, with the result being coherent and usable by end users. Note that migrating pages from Confluence takes effort.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Step_6_Train_users_for_quick_adoption\"><\/span>Step 6: Train users for quick adoption<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>To ensure quick adoption of the new productivity platform, training users is crucial. Training resources are tailored to meet specific business requirements, with 1-1 training, group training, how-to-reference guides, and other approaches, including \u201cTrain the Trainer.\u201d<\/p>\n<p>Training for in-house support and administrators is also essential. Consequently, you need to determine suitable training resources for your organization.<\/p>\n<p><b>Conclusion<\/b><\/p>\n<p><a href=\"https:\/\/reality-tech.com\/services\/sharepoint-online-migration\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"Confluence to SharePoint migration - open in a new tab\" data-uw-rm-ext-link=\"\"><strong>Confluence to SharePoint migration<\/strong><\/a>\u00a0is a stride towards consolidating business systems, centralizing control, and management of information.<\/p>\n<p>Enhanced productivity, successful collaboration, and efficient data management can be achieved with SharePoint\u2019s enterprise-grade features.<\/p>\n<p>When you opt for migration, hire an experienced partner for seamless migration and training.<\/p>\n<p>A dedicated team can help plan and execute a successful migration while providing training to ensure effortless platform adoption by users.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>As businesses grow, the need to store, secure, and manage crucial information becomes increasingly important. Microsoft SharePoint is a cloud-based system that has gained a reputation for being a reliable and powerful tool to meet collaboration needs. With enterprises discovering that SharePoint comes included with their Microsoft Office licenses and seamlessly integrates with Active Directory, [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":1426,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[46],"tags":[],"class_list":["post-1425","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint-migration"],"acf":[],"_links":{"self":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/1425","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/users\/11"}],"replies":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/comments?post=1425"}],"version-history":[{"count":9,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/1425\/revisions"}],"predecessor-version":[{"id":3554,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/1425\/revisions\/3554"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/media\/1426"}],"wp:attachment":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/media?parent=1425"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/categories?post=1425"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/tags?post=1425"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}