{"id":1446,"date":"2023-06-12T05:48:21","date_gmt":"2023-06-12T05:48:21","guid":{"rendered":"https:\/\/poiseddevelopers.com\/reality-tech\/?p=1446"},"modified":"2024-04-26T11:53:12","modified_gmt":"2024-04-26T11:53:12","slug":"new-sharepoint-feature-external-file-requests","status":"publish","type":"post","link":"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/","title":{"rendered":"New SharePoint Feature: External File Requests"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#SharePoint_External_File_Requests\" title=\"SharePoint External File Requests\">SharePoint External File Requests<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#How_SharePoint_External_File_Requests_Help_My_Enterprise\" title=\"How\u00a0SharePoint External File Requests\u00a0Help My Enterprise?\">How\u00a0SharePoint External File Requests\u00a0Help My Enterprise?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#1_Greater_Collaboration\" title=\"1. Greater Collaboration:\">1. Greater Collaboration:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#2_Simplified_File_Collection\" title=\"2. Simplified File Collection:\u00a0\">2. Simplified File Collection:\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#3_End-to-End_Data_Security\" title=\"3. End-to-End Data Security:\u00a0\">3. End-to-End Data Security:\u00a0<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#Step-by-step_Guide_for_External_File_Sharing_in_SharePoint_Online\" title=\"Step-by-step Guide for External File Sharing in SharePoint Online\">Step-by-step Guide for External File Sharing in SharePoint Online<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#1_Enable_Guest_Sharing\" title=\"1. Enable Guest Sharing:\">1. Enable Guest Sharing:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#2_Choose_a_Folder\" title=\"2. Choose a Folder:\u00a0\">2. Choose a Folder:\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#3_Request_Files\" title=\"3. Request Files:\u00a0\">3. Request Files:\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#4_Fill_out_the_Details\" title=\"4. Fill out the Details:\u00a0\">4. Fill out the Details:\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#5_Enter_the_Recipients_Email\" title=\"5. Enter the Recipient\u2019s Email:\u00a0\">5. Enter the Recipient\u2019s Email:\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#6_Sending_the_Request\" title=\"6. Sending the Request:\u00a0\">6. Sending the Request:\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#7_Uploading_Files\" title=\"7. Uploading Files:\">7. Uploading Files:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#Heres_A_Disclaimer_%E2%80%93\" title=\"Here\u2019s A Disclaimer \u2013\u00a0\">Here\u2019s A Disclaimer \u2013\u00a0<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#1_Email_Alerts\" title=\"1. Email Alerts:\u00a0\">1. Email Alerts:\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#2_Repeat_for_Multiple_Requests\" title=\"2. Repeat for Multiple Requests:\u00a0\">2. Repeat for Multiple Requests:\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#3_Manage_Files_Seamlessly\" title=\"3. Manage Files Seamlessly:\u00a0\">3. Manage Files Seamlessly:\u00a0<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#Quick_Tip_%E2%80%93\" title=\"Quick Tip \u2013\u00a0\">Quick Tip \u2013\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/new-sharepoint-feature-external-file-requests\/#So_What_Are_You_Waiting_For\" title=\"So, What Are You Waiting For?\">So, What Are You Waiting For?<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"SharePoint_External_File_Requests\"><\/span>SharePoint External File Requests<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>With SharePoint, one can now request external files quickly and easily. The feature initially surfaced first back in 2019 within OneDrive. It is now available in SharePoint as well.<\/p>\n<p>This out-of-the-box feature allows users to request and collect files from anyone inside or outside the organization quickly and securely.<\/p>\n<p>With file requests, one can request documents from anyone, irrespective of whether they have access to your SharePoint document libraries or other sites.<\/p>\n<p>The file request link can be included in a range of communication channels, including email signatures, chats, and your intake or onboarding procedures with customers, prospects, and vendors.<\/p>\n<p>The procedure is quick and straightforward for the recipient. They receive a link and upload the file via browser, and the file is then stored in SharePoint.<\/p>\n<p>This feature improves overall collaboration and streamlines processing. File sharing in this manner gives users a simple and secure way to upload files without compromising access or requiring permission changes.<\/p>\n<p>The result is fewer files being emailed and a reduced load on email recipients extracting the file from the email and uploading to a specific SharePoint location.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_SharePoint_External_File_Requests_Help_My_Enterprise\"><\/span><b>How\u00a0<\/b>SharePoint External File Requests\u00a0<b>Help My Enterprise?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This easy and secure way of collecting files from anyone and everyone is beneficial for organizations as it leads to smoother and better collaboration and faster business processing and automation with no code and less user interaction and manual filing effort.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Greater_Collaboration\"><\/span><b>1. Greater Collaboration:<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The file request feature allows for streamlined collaboration and sharing with external users.<\/p>\n<p>It enables organizations and their employees to collect files easily from clients, customers, and vendors in a controlled and secure manner while enhancing the coordination, communication, and collaboration processes.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Simplified_File_Collection\"><\/span><b>2. Simplified File Collection:\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>This feature enables a smoother and more secure file collection process that is easy and simple for users.<\/p>\n<p>It has an extremely easy, user-friendly web interface for recipients to upload files while avoiding the requirements for complicated and time extensive file transfer methods that might entail licensing or additional credential management.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_End-to-End_Data_Security\"><\/span><b>3. End-to-End Data Security:\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Apart from easy file sharing, it also ensures end-to-end data security and control, ensuring that external users can only upload files to a specific folder that they want and does not grant access to the folder or library to the user.<\/p>\n<p>It mitigates the risk of unauthorized access to sensitive information and maintains the security of your SharePoint document libraries.<\/p>\n<p><b>To prepare for using the file request feature in SharePoint Document Libraries, here are some of the considerations that should be kept in mind-\u00a0<\/b><\/p>\n<ul>\n<li aria-level=\"1\">To enable such file transfers, ensure that the administrator enables the file request feature at the tenant level.\u00a0 You can enable this configuration using the SharePoint Online Management Shell.<\/li>\n<li aria-level=\"1\">Configure the required permissions for links, with specifications related to the appropriate levels of view, edit, and upload permissions for external users.<\/li>\n<li aria-level=\"1\">Inform your user base of this capability and how to utilize it.<\/li>\n<li aria-level=\"1\">Users should receive some guidance, instructions, or cheat sheets for making file requests and managing the files they receive using this functionality.<\/li>\n<li aria-level=\"1\">Ensure desktop support staff is aware of this newly enabled function and are ready to provide support and guidance on its use.<\/li>\n<\/ul>\n<p>By taking into account the configuration, management, and use, you can get the most out of SharePoint Online\u2019s file request capability and benefit from streamlined file collecting and collaboration while ensuring data protection and control.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Step-by-step_Guide_for_External_File_Sharing_in_SharePoint_Online\"><\/span>Step-by-step Guide for External File Sharing in SharePoint Online<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>We will be listing the 10-step comprehensive guide for external file sharing in SharePoint Online. Have a look at it and get started for easy and quick file sharing.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Enable_Guest_Sharing\"><\/span><b>1. Enable Guest Sharing:<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The very first step is enabling guest sharing in your SharePoint architecture. The site owners or, more likely, the administrators can do it using the SharePoint Online Management Shell.<\/p>\n<p>Change the Sharing Settings as below by going to SharePoint Admin Center &gt; Policies &gt; Sharing<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1459 size-full\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-01-10.webp\" alt=\"img-01\" width=\"512\" height=\"494\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-01-10.webp 512w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-01-10-300x289.webp 300w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/p>\n<p>You can set up the OneDrive settings as \u2013 New and existing guests and Anyone for SharePoint and can still enable the feature.<\/p>\n<p>After setting these up, check that OneDriveRequestFilesLinkEnabled is set correctly via\u00a0<a href=\"https:\/\/learn.microsoft.com\/en-us\/powershell\/sharepoint\/sharepoint-online\/connect-sharepoint-online\" target=\"_blank\" rel=\"nofollow noopener\" aria-label=\"SharePoint Online Management Shell - open in a new tab\" data-uw-rm-ext-link=\"\">SharePoint Online Management Shell<\/a>.\u00a0 Here are the commands (substitute your tenant domain, of course):<\/p>\n<ul>\n<li aria-level=\"1\">Run Connect-SPOService -Url\u00a0<a href=\"https:\/\/realitytechhub-admin.sharepoint.com\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"https:\/\/realitytechhub-admin.sharepoint.com - open in a new tab\" data-uw-rm-ext-link=\"\">https:\/\/realitytechhub-admin.sharepoint.com<\/a>; make\u00a0sure to connect with the SharePoint Admin account<\/li>\n<li aria-level=\"1\">Run Get-SPOTenant<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1461 size-full\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-02-9.webp\" alt=\"img-02\" width=\"512\" height=\"54\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-02-9.webp 512w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-02-9-300x32.webp 300w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/p>\n<ul>\n<li>For OneDrive\n<ul>\n<li>Check if\u00a0CoreRequestFilesLinkEnabled\u00a0is set to\u00a0True. If it isn\u2019t set to\u00a0True, run\u00a0Set-SPOTenant -CoreRequestFIlesLinkEnabled $True.<\/li>\n<li aria-level=\"2\">If this is set to True, the Request files link on the core partition for all SharePoint sites is enabled (not including OneDrive sites). If this value isn\u2019t set, Request files will only show for OneDrive with Anyone links enabled.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Choose_a_Folder\"><\/span><b>2. Choose a Folder:\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>After that,\u00a0choose the folder in SharePoint where you want the recipient to place the requested files. This folder collects the files uploaded by the recipients.<\/p>\n<p>In SharePoint, the option appears as:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1462 size-full\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-03-10.webp\" alt=\"img-03\" width=\"512\" height=\"193\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-03-10.webp 512w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-03-10-300x113.webp 300w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/p>\n<p>In OneDrive, the option appears as:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1465 size-full\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-04-10.webp\" alt=\"img-04\" width=\"512\" height=\"113\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-04-10.webp 512w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-04-10-300x66.webp 300w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Request_Files\"><\/span><b>3. Request Files:\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Once you\u2019ve selected the folder, click on the \u201cRequest Files\u201d option to initiate the file request.<\/p>\n<div style=\"background-color: white; box-shadow: 0 0 10px whitesmoke; padding: 20px; width: 800px;\">\n<h4 style=\"color: black;\">Additional Read<\/h4>\n<p><a style=\"color: #1f6799; text-decoration: none;\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/top-features-and-benefits-of-sharepoint-online-for-collaboration-and-teamwork\/\" target=\"_blank\" rel=\"noopener\">Top Features and Benefits of SharePoint Online for Collaboration and Teamwork<\/a><\/p>\n<\/div>\n<h3><span class=\"ez-toc-section\" id=\"4_Fill_out_the_Details\"><\/span><b>4. Fill out the Details:\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You need to add the necessary details, such as the name of the folder which you will use to collect the requested files. Make sure that the name of your folder is easy to find as well as descriptive.<\/p>\n<p>A popup comes up to add the information:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1468 size-full\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-05-10.webp\" alt=\"img-05\" width=\"490\" height=\"350\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-05-10.webp 490w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-05-10-300x214.webp 300w\" sizes=\"auto, (max-width: 490px) 100vw, 490px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Enter_the_Recipients_Email\"><\/span><b>5. Enter the Recipient\u2019s Email:\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Then, add the email address of the person you want to request files from to enable file requesting.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1469 size-full\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-06-8.webp\" alt=\"img-06\" width=\"491\" height=\"501\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-06-8.webp 491w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-06-8-294x300.webp 294w\" sizes=\"auto, (max-width: 491px) 100vw, 491px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Sending_the_Request\"><\/span><b>6. Sending the Request:\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>After you get the recipient\u2019s email, then you can send the file-sharing request option to the recipient. You can send a unique link or email directly from the SharePoint user interface.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1470 size-full\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-07-6.webp\" alt=\"img-07\" width=\"300\" height=\"198\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Uploading_Files\"><\/span><b>7. Uploading Files:<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The recipient will receive the file request and click on the link provided in the email. They will be directed to a web page with a simple browse and upload\u00a0experience. The recipient can select the files they want to upload and submit them.<\/p>\n<p>When the recipient clicks on the link, the following page is displayed,<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1472 size-full\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-08-5.webp\" alt=\"img-08\" width=\"512\" height=\"396\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-08-5.webp 512w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-08-5-300x232.webp 300w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/p>\n<p>Once the user clicks \u201cSelect Files\u201d, File Explorer opens up to select files.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1478 size-full\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-09-5.webp\" alt=\"img-09\" width=\"508\" height=\"512\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-09-5.webp 508w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-09-5-298x300.webp 298w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-09-5-150x150.webp 150w\" sizes=\"auto, (max-width: 508px) 100vw, 508px\" \/><\/p>\n<p>Once the files are selected, click on Upload to upload the files to the folder.<\/p>\n<p>Once uploaded, the documents come up like this:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1479 size-full\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-10-3.webp\" alt=\"img-10\" width=\"512\" height=\"190\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-10-3.webp 512w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/03\/img-10-3-300x111.webp 300w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Heres_A_Disclaimer_%E2%80%93\"><\/span><b>Here\u2019s A Disclaimer \u2013\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The file request feature allows users to only upload files. They cannot view, edit, or see files uploaded by others or any other content in the SharePoint environment.<\/p>\n<p>That\u2019s good news, as the process is naturally secure, restricting your designated user to simply uploading file(s).<\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Email_Alerts\"><\/span><b>1. Email Alerts:\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Once the recipient uploads files, you will receive an email notification about the update. The email contains all the information regarding the updated files and even the person who uploaded them.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Repeat_for_Multiple_Requests\"><\/span><b>2. Repeat for Multiple Requests:\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You can repeat this process for multiple recipients or file requests. Each recipient will have a unique file request link or email.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Manage_Files_Seamlessly\"><\/span><b>3. Manage Files Seamlessly:\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>As the requestor, you can access the folder where the requested files are being collected. You can view and manage the uploaded files as needed seamlessly.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Quick_Tip_%E2%80%93\"><\/span><b>Quick Tip \u2013\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>You can also consider assigning a common folder for broader file requests, such as a\u00a0<a href=\"https:\/\/reality-tech.com\/how-to-set-up-sharepoint-document-management-the-step-by-step-guide\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"SharePoint document library - open in a new tab\" data-uw-rm-ext-link=\"\"><strong>SharePoint document library<\/strong><\/a>.<\/p>\n<p>This way, you can use the file request link within your email signature, making it easier for people to send you files by simply clicking on the hyperlink.<\/p>\n<p>That\u2019s it! You\u2019re now ready to start using the file request feature in SharePoint.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><b>Conclusion<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In conclusion, the file request feature in SharePoint offers numerous benefits and provides a convenient solution for collecting files from external parties.<\/p>\n<p>With our simple step-by-step guide, you can easily set up file requests and streamline the process of gathering documents from various sources.<\/p>\n<p>This feature is highly versatile, and you can easily use it in various situations, such as collecting bids for a Request for Proposal (RFP), gathering assignments from students, soliciting feedback from team members, accumulating media files from an event, etc.<\/p>\n<p>When you are looking to implement file requests, it is crucial to ensure that guest sharing is enabled in your SharePoint environment and that the appropriate folder is selected for collecting the requested files. With clear instructions, you can facilitate a smooth and seamless process.<\/p>\n<p>We hope that by following the step-by-step guide outlined in this blog, you can start leveraging the file request feature in SharePoint to simplify file collection, improve collaboration, and enhance productivity.<\/p>\n<div style=\"background-color: white; box-shadow: 0 0 10px whitesmoke; padding: 20px; border-radius: 5px; display: flex; justify-content: space-around; width: 900px;\">\n<div class=\"content\">\n<h4><b>Start Your Project in a Click<\/b><\/h4>\n<p>Our technology and wide delivery footprint have created billions of dollars in value for clients globally and are widely recognized by industry professionals and analysts.<\/p>\n<\/div>\n<div style=\"display: flex; align-items: center;\">\n<div class=\"content-btn\" style=\"padding: 8px; border: 1px solid #009a00; width: 238px; height: fit-content; cursor: pointer;\"><a style=\"color: #009a00;\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/contact-us\/\" target=\"_blank\" rel=\"noopener\">Let\u2019s connect and brainstorm!<\/a><\/div>\n<\/div>\n<\/div>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"So_What_Are_You_Waiting_For\"><\/span><b>So, What Are You Waiting For?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Start leveraging this powerful feature today and experience the benefits of efficient file collection and collaboration with SharePoint.<\/p>\n<p>If you are looking for further guidance to enable smooth collaboration with\u00a0<strong><a href=\"https:\/\/reality-tech.com\/capabilities\/sharepoint-online-and-office-365\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"SharePoint Online - open in a new tab\" data-uw-rm-ext-link=\"\">SharePoint Online<\/a><\/strong>, then reach out to Reality Tech. Our team of experts is glad to assist.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>SharePoint External File Requests With SharePoint, one can now request external files quickly and easily. The feature initially surfaced first back in 2019 within OneDrive. It is now available in SharePoint as well. This out-of-the-box feature allows users to request and collect files from anyone inside or outside the organization quickly and securely. With file [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":1454,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[32],"tags":[],"class_list":["post-1446","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint"],"acf":[],"_links":{"self":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/1446","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/comments?post=1446"}],"version-history":[{"count":9,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/1446\/revisions"}],"predecessor-version":[{"id":2840,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/1446\/revisions\/2840"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/media\/1454"}],"wp:attachment":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/media?parent=1446"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/categories?post=1446"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/tags?post=1446"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}