{"id":2011,"date":"2022-06-16T06:34:38","date_gmt":"2022-06-16T06:34:38","guid":{"rendered":"https:\/\/poiseddevelopers.com\/reality-tech\/?p=2011"},"modified":"2024-05-02T07:20:07","modified_gmt":"2024-05-02T07:20:07","slug":"why-migrate-to-sharepoint-online-and-tips-for-migration","status":"publish","type":"post","link":"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/","title":{"rendered":"Why Migrate to SharePoint Online and Tips for Migration"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#What_are_the_Benefits_of_SharePoint_Online_Migration\" title=\"What are the Benefits of SharePoint Online Migration?\">What are the Benefits of SharePoint Online Migration?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#1_Complete_Access_Always\" title=\"1. Complete Access, Always\">1. Complete Access, Always<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#2_Co-authoring\" title=\"2.\u00a0Co-authoring\">2.\u00a0Co-authoring<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#3_Versioning\" title=\"3.\u00a0Versioning\">3.\u00a0Versioning<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#4_Alerts\" title=\"4. Alerts\">4. Alerts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#5_Search_Muscles\" title=\"5.\u00a0Search Muscles\">5.\u00a0Search Muscles<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#6_Data_Loss_Prevention_DLP\" title=\"6.\u00a0Data Loss Prevention (DLP)\">6.\u00a0Data Loss Prevention (DLP)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#7_Information_Rights_Management\" title=\"7.\u00a0Information Rights Management\">7.\u00a0Information Rights Management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#8_Workflows\" title=\"8.\u00a0Workflows\">8.\u00a0Workflows<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#9_Auditing\" title=\"9. Auditing\">9. Auditing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#10_Check-in_and_check-out\" title=\"10.\u00a0Check-in and check-out\">10.\u00a0Check-in and check-out<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#11_Information_Policy\" title=\"11.\u00a0Information Policy\">11.\u00a0Information Policy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#12_No_Waiting_Time_for_New_Features_and_Updates\" title=\"12.\u00a0No Waiting Time for New Features and Updates\">12.\u00a0No Waiting Time for New Features and Updates<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#13_Pay_for_What_You_Need_and_Scale-Up_Easily\" title=\"13.\u00a0Pay for What You Need and Scale-Up Easily\">13.\u00a0Pay for What You Need and Scale-Up Easily<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#14_Limit_Your_Maintenance_Overhead\" title=\"14.\u00a0Limit Your Maintenance Overhead\">14.\u00a0Limit Your Maintenance Overhead<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#15_Improvements_to_OneDrive_For_Business\" title=\"15.\u00a0Improvements to OneDrive For Business\">15.\u00a0Improvements to OneDrive For Business<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#Tips_for_Migrating_to_SharePoint_Online\" title=\"Tips for Migrating to SharePoint Online\">Tips for Migrating to SharePoint Online<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#%E2%9E%94_Assess_the_Business_Value_of_Existing_Content\" title=\"\u2794\u00a0 \u00a0\u00a0Assess the Business Value of Existing Content\">\u2794\u00a0 \u00a0\u00a0Assess the Business Value of Existing Content<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#%E2%9E%94_Identify_Potential_Technical_Issues\" title=\"\u2794\u00a0 \u00a0\u00a0Identify Potential Technical Issues\">\u2794\u00a0 \u00a0\u00a0Identify Potential Technical Issues<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#%E2%9E%94_Explore_enterprise_migration_tools\" title=\"\u2794\u00a0 \u00a0 Explore enterprise migration tools\">\u2794\u00a0 \u00a0 Explore enterprise migration tools<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#%E2%9E%94_Selecting_the_migration_approach_and_mapping\" title=\"\u2794\u00a0 \u00a0\u00a0Selecting the migration approach and mapping\">\u2794\u00a0 \u00a0\u00a0Selecting the migration approach and mapping<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#%E2%9E%94_Planning_to_make_the_source_read-only\" title=\"\u2794\u00a0 \u00a0\u00a0Planning to make the source read-only\">\u2794\u00a0 \u00a0\u00a0Planning to make the source read-only<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#Create_an_Effective_Communication_Plan_for_Your_SharePoint_Migration\" title=\"Create an Effective Communication Plan for Your SharePoint Migration\">Create an Effective Communication Plan for Your SharePoint Migration<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/why-migrate-to-sharepoint-online-and-tips-for-migration\/#Conclusion\" title=\"Conclusion:\">Conclusion:<\/a><\/li><\/ul><\/nav><\/div>\n<p>SharePoint was first released as a portal and collaboration platform as SharePoint 2001.<\/p>\n<p>It has gradually evolved to cover a broader range of content management and collaboration platforms into a document and records management enterprise environment.<\/p>\n<p>SharePoint has grown into a world-class powerful collaboration and\u00a0<a href=\"https:\/\/reality-tech.com\/sharepoint-for-enterprise-content-management-why-should-choose\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"content management - open in a new tab\" data-uw-rm-ext-link=\"\"><b>content management<\/b><\/a>\u00a0tool over time.<\/p>\n<p>SharePoint is a safe way to store, organize, and share information that can be viewed from any device from a web browser.<\/p>\n<p>A vast majority of companies have moved to or are considering moving to the cloud. Of course, the latest evolution of the SharePoint platform is the move to the cloud as part of Office 365.<\/p>\n<p>SharePoint Online is more flexible and more fully adopted than the original on-premises versions. Consequently, Office 365 has become Microsoft\u2019s fastest-growing commercial product.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_are_the_Benefits_of_SharePoint_Online_Migration\"><\/span><b>What are the Benefits of SharePoint Online Migration?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"1_Complete_Access_Always\"><\/span><b>1. Complete Access, Always<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Employees will have easier access to their content once you migrate your files to SharePoint.<\/p>\n<p>You can access your files on any mobile or personal computing device and from anywhere around the globe, whether at home, at work, or on your way to a meeting.<\/p>\n<p>This is something that ordinary file sharing struggles to match.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Co-authoring\"><\/span><strong>2.<\/strong>\u00a0<b>Co-authoring<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>A key capability in SharePoint is the ability for multiple authorized users to concurrently edit documents. This enables much faster and interactive efforts and avoids sequential editing of critical documents.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Versioning\"><\/span><strong>3.\u00a0<\/strong><b>Versioning<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Every time a document is edited in SharePoint, a version is created. Users can view prior versions, compare versions and even roll back to prior versions.<\/p>\n<p>This offers a safety net, enabling easier trust to end users, given the ability to review and roll back if needed.<\/p>\n<p>Additionally, both minor and major versioning is available, allowing for the option of approval prior to publishing a major version.<\/p>\n<p>Lastly, access for broader users can be restricted to major versions, thereby enabling draft editing in place, prior to making a version broadly available.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Alerts\"><\/span><b>4. Alerts<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Get notified when key documents are updated.\u00a0 Notifications are done on your schedule.<\/p>\n<p>You can choose monthly, weekly, daily or even in Real-Time.\u00a0 Select the kind of updates, such as document creation, editing, or deletion.<\/p>\n<p>Even add others to receive the notifications.\u00a0 Get notified via email or mobile; the choice is yours.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Search_Muscles\"><\/span><strong>5.<\/strong>\u00a0<b>Search Muscles<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Perhaps one of the most important reasons to include file shares in your<a href=\"https:\/\/reality-tech.com\/services\/sharepoint-online-migration\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"SharePoint online migration - open in a new tab\" data-uw-rm-ext-link=\"\">\u00a0<b>SharePoint online migration<\/b><\/a>\u00a0is search performance for finding files.<\/p>\n<p>Search for a document name or keyword and get related results in milliseconds.\u00a0 Search capabilities include filtering by time range, author, and even custom metadata.<\/p>\n<p>Search is highly customizable, allowing for an extraordinary ability of users to find the specific document for which they are searching.<\/p>\n<p>Search refiners that allow drill-in search and search verticals.<\/p>\n<p>The possibility of integrated and consolidated search with emerging MS-Graph capabilities allows Windows Search and Bing Search to surface a consolidated and security-trimmed search experience, including both Internet and SharePoint online content.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Data_Loss_Prevention_DLP\"><\/span><strong>6.\u00a0<\/strong><b>Data Loss Prevention (DLP)<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Policies can be set across Office 365 to manage and monitor for Data Loss Prevention (DLP).<\/p>\n<p>This allows enterprise management of data to be following enterprise standards and provide solid assurance to avoid data loss.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Information_Rights_Management\"><\/span><strong>7.\u00a0<\/strong><b>Information Rights Management<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The ability to restrict access, limit download, limit screenshots, limit printing, and retain control over documents even after a local download are possible.<\/p>\n<p>These capabilities allow centralized license management of documents, allowing restricting or removing access, even if a document has left the enterprise.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"8_Workflows\"><\/span><strong>8.\u00a0<\/strong><b>Workflows<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Automate the processes behind documents by enabling workflows that assign tasks to users, remind users and escalate in the associated tasks are delayed; collect feedback on documents and acquire approvals for a document.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"9_Auditing\"><\/span><b>9. Auditing<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Edit, delete, create, and security change auditing and reporting are all available for enterprise tracking and compliance.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"10_Check-in_and_check-out\"><\/span><strong>10.<\/strong>\u00a0<b>Check-in and check-out<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Frequently, you\u2019ll be working on files and papers with numerous co-workers.<\/p>\n<p>Knowing who is working on the same document as you or who has to make a few last-minute adjustments before starting your assignment can be a pain.<\/p>\n<p>You can check out a file in SharePoint so that no one else can access it, ensuring that everyone knows who has the most recent version of the document. This keeps you from sabotaging each other\u2019s efforts.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"11_Information_Policy\"><\/span><strong>11.\u00a0<\/strong><b>Information Policy<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Fine-grained tuning of an Information Policy is possible, including centralized enterprise definition, management and control of:<\/p>\n<ul>\n<li>Document Retention Policy<\/li>\n<li>Legal Holds<\/li>\n<li>Document Disposition<\/li>\n<li>Document lifecycle<\/li>\n<\/ul>\n<p>The Information Policy can be refined in close coordination and input from Legal and Compliance.<\/p>\n<p>The goal is to meet the organization\u2019s objectives while designing an Information Policy that is both feasible and manageable.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"12_No_Waiting_Time_for_New_Features_and_Updates\"><\/span><strong>12.<\/strong>\u00a0<b>No Waiting Time for New Features and Updates<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Microsoft has a proactive communication approach for new features and upgrades.<\/p>\n<p>Users of the\u00a0<a href=\"https:\/\/reality-tech.com\/7-critical-office-365-disaster-recovery-plan-mistakes-businesses-make\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"Office 365 - open in a new tab\" data-uw-rm-ext-link=\"\"><b>Office 365<\/b><\/a>\u00a0version have an advantage over those who use SharePoint on-premises to obtain early updates on new releases and upgrades.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"13_Pay_for_What_You_Need_and_Scale-Up_Easily\"><\/span><strong>13.<\/strong>\u00a0<b>Pay for What You Need and Scale-Up Easily<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You can pay for only what you need with the Office 365 environment. You may add and delete members using the monthly subscription model as your company grows. Consider the case where a user leaves the firm.<\/p>\n<p>You can either reassign or delete the license. The same scalability applies to Office 365 data storage, where you only pay for the storage, use what you need, and pay only for what you need, and quickly scale up with a few clicks.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"14_Limit_Your_Maintenance_Overhead\"><\/span><strong>14.<\/strong>\u00a0<b>Limit Your Maintenance Overhead<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Backups, OS maintenance, SharePoint patching, and other duties are avoided while transitioning from SharePoint On-Premise to SharePoint Online.<\/p>\n<p>Your IT personnel may devote their attention to long-overdue intranet updates or other critical activities.<\/p>\n<p>Because there is no hardware to purchase, SharePoint Cloud helps you save money on internal resources.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"15_Improvements_to_OneDrive_For_Business\"><\/span><strong>15.<\/strong>\u00a0<b>Improvements to OneDrive For Business<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>OneDrive for business is a highly practical tool for storing and sharing data. A user may create a document in OneDrive for Business and simply share it with internal and external users to gain ideas, feedback, and expertise.<\/p>\n<p>This is essentially your cloud \u201cMy Documents\u201d folder. When a document is ready to publish, there\u2019s a capability in OneDrive for Business that allows you to move\/copy it to a SharePoint team site for wider distribution.<\/p>\n<p>You can also sync files from your OneDrive for Business and SharePoint sites with the new \u201cSync client\u201d function, and the new OneDrive app is mobile-friendly.<\/p>\n<div style=\"background-color: white; box-shadow: 0 0 10px whitesmoke; padding: 20px; border-radius: 5px; display: flex; justify-content: space-around; width: 950px;\">\n<div class=\"content\">\n<h4><b>Are you in need of assistance? We can help!<\/b><\/h4>\n<p style=\"width: 80%;\">We help companies upgrade their on-premises SharePoint environment to the very latest for features, performance, security, and scalability.<\/p>\n<\/div>\n<div style=\"display: flex; align-items: center;\">\n<div class=\"content-btn\" style=\"padding: 8px; border: 1px solid #009a00; width: 89px; height: fit-content; display: flex; align-items: center; cursor: pointer;\"><a href=\"https:\/\/poiseddevelopers.com\/reality-tech\/contact-us\/\" style=\"color:#009a00\" target=\"_blank\" rel=\"noopener\">Let\u2019s talk!<\/a><\/div>\n<\/div>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Tips_for_Migrating_to_SharePoint_Online\"><\/span><b>Tips for Migrating to SharePoint Online<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"%E2%9E%94_Assess_the_Business_Value_of_Existing_Content\"><\/span>\u2794\u00a0 \u00a0\u00a0<b>Assess the Business Value of Existing Content<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Before you start moving large amounts of company data, ask yourself these three questions:<\/p>\n<ul>\n<li>Is it necessary to migrate specific documents to SharePoint Online, or may it be archived at a cheaper cost?<\/li>\n<li>Do these documents benefit the company?<\/li>\n<li>Are there any libraries that need to be rearranged, sites that need to be changed, or access controls that need to be changed?\u00a0 Remapping and reconciling is possible.<\/li>\n<li>Can the security be simplified, optimized and be brought into alignment with existing Active Directory groups?<\/li>\n<\/ul>\n<p>Making these decisions ahead of time will save time, lower IT expenses in the long run, and help your company achieve its business goals through good information management.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"%E2%9E%94_Identify_Potential_Technical_Issues\"><\/span>\u2794\u00a0 \u00a0\u00a0<b>Identify Potential Technical Issues<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>SharePoint 2010\/2013 and SharePoint Online are somewhat different. However, basic architectural differences might make the transition from on-premise to cloud more difficult than anticipated.<\/p>\n<p>Consider the following scenario:<\/p>\n<ul>\n<li>SharePoint Online may have different storage and capacity constraints than<a href=\"https:\/\/reality-tech.com\/how-to-migrate-documents-into-sharepoint\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"SharePoint on-premises - open in a new tab\" data-uw-rm-ext-link=\"\">\u00a0<b>SharePoint on-premises<\/b><\/a>. Before migrating, do some research to see how this may affect your company and plan for organic growth and scalability.<\/li>\n<li>It\u2019s possible that custom code won\u2019t work with SharePoint Online. Work with business teams to develop a plan for keeping business operations running smoothly without requiring customization, such as by utilizing Microsoft add-ins.<\/li>\n<li>Check for file types that are not allowed in SharePoint and plan for this content on an exception basis.\u00a0 Executables and scripts are among the problem file types.<\/li>\n<li>Your SharePoint Online transfer will be faster if more bandwidth is available. However, the opposite is also true.\u00a0 Consider baseline migration timings to be able to project the migration throughput.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"%E2%9E%94_Explore_enterprise_migration_tools\"><\/span><b>\u2794\u00a0 \u00a0 Explore enterprise migration tools<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>3rd\u00a0party migration tools can streamline migration efforts, reporting, reconciliation, and migration from unusual source systems.<\/p>\n<p>Get expert advice on the best tool for your needs and budget, and ensure your project efforts are optimized.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"%E2%9E%94_Selecting_the_migration_approach_and_mapping\"><\/span>\u2794\u00a0 \u00a0\u00a0<b>Selecting the migration approach and mapping<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>In the summary view, we retrieve and generate an inventory and assign an action to each item or group of items.<\/p>\n<p>We map out what goes to folders, libraries or sites and how to optimize the migration.<\/p>\n<p>Migrations are then mapped into waves or phases that align with departments and sizing that\u2019s feasible for individual cutover weekends.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"%E2%9E%94_Planning_to_make_the_source_read-only\"><\/span>\u2794\u00a0 \u00a0\u00a0<b>Planning to make the source read-only<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Avoid users inadvertently editing documents in the source after migration to the destination by setting the source to read-only.<\/p>\n<p>This should be in line with the communication plan.\u00a0 This avoids an inadvertent challenge of later reconciling documents that are updated simultaneously in both the source and destination.<\/p>\n<p><b>Additional Read<\/b><\/p>\n<p><a href=\"https:\/\/reality-tech.com\/best-tips-for-sharepoint-infrastructure-monitoring-and-health-check\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"Best Tips for SharePoint Infrastructure Monitoring and Health Check - open in a new tab\" data-uw-rm-ext-link=\"\">Best Tips for SharePoint Infrastructure Monitoring and Health Check<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Create_an_Effective_Communication_Plan_for_Your_SharePoint_Migration\"><\/span><b>Create an Effective Communication Plan for Your SharePoint Migration<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Your new SharePoint\u2019s migration adoption might hit resistance from users if you don\u2019t have a solid and well-built communication plan on what will migrate, how it will look after migration, and accommodate training needs that could be needed to ensure users are comfortable and aware of the impending change.<\/p>\n<p>Communication is essential and may be built quickly. Constant communication of planned changes is crucial.<\/p>\n<p>We can provide end-user training or train-the-trainer training while also demonstrating new SharePoint online features that add value to the end-user collaboration and document management experience.<\/p>\n<p>A knowledgeable user will be more likely to tolerate minor flaws in the user experience in some circumstances, provided they understand the overall benefit.<\/p>\n<p>Knowing when and how this change will affect their employment and having access to training offers a lot of value and helps you boost acceptance.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><b>Conclusion:<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A file-sharing migration to OneDrive and SharePoint is a demanding operation. Still, with proper planning, preparation, communication and consistent execution, you can accomplish a successful project that encourages users to embrace the new platforms.<\/p>\n<p>Engage with Reality Tech to lead your\u00a0<a href=\"https:\/\/reality-tech.com\/services\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"migration to SharePoint or upgrade - open in a new tab\" data-uw-rm-ext-link=\"\"><b>migration to SharePoint or upgrade<\/b><\/a>. Our skilled team will help with the best-in-class migration services.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>SharePoint was first released as a portal and collaboration platform as SharePoint 2001. It has gradually evolved to cover a broader range of content management and collaboration platforms into a document and records management enterprise environment. SharePoint has grown into a world-class powerful collaboration and\u00a0content management\u00a0tool over time. SharePoint is a safe way to store, [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":2012,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[46,17],"tags":[],"class_list":["post-2011","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint-migration","category-sharepoint-migration-services"],"acf":[],"_links":{"self":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/2011","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/comments?post=2011"}],"version-history":[{"count":4,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/2011\/revisions"}],"predecessor-version":[{"id":2931,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/2011\/revisions\/2931"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/media\/2012"}],"wp:attachment":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/media?parent=2011"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/categories?post=2011"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/tags?post=2011"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}