{"id":2103,"date":"2022-04-18T07:16:17","date_gmt":"2022-04-18T07:16:17","guid":{"rendered":"https:\/\/poiseddevelopers.com\/reality-tech\/?p=2103"},"modified":"2024-05-02T07:24:12","modified_gmt":"2024-05-02T07:24:12","slug":"how-to-activate-sharepoint-publishing-infrastructure","status":"publish","type":"post","link":"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-activate-sharepoint-publishing-infrastructure\/","title":{"rendered":"How to Activate SharePoint Publishing Infrastructure"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-activate-sharepoint-publishing-infrastructure\/#What_Are_the_Publishing_Features_in_SharePoint\" title=\"What Are the Publishing Features in SharePoint?\">What Are the Publishing Features in SharePoint?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-activate-sharepoint-publishing-infrastructure\/#Activate_the_Publishing_Infrastructure_Feature\" title=\"Activate the Publishing Infrastructure Feature\">Activate the Publishing Infrastructure Feature<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-activate-sharepoint-publishing-infrastructure\/#Publishing_Features\" title=\"Publishing Features\">Publishing Features<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-activate-sharepoint-publishing-infrastructure\/#Navigation_and_Ribbon\" title=\"Navigation and Ribbon\">Navigation and Ribbon<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-activate-sharepoint-publishing-infrastructure\/#How_to_De-activate_Publishing_features\" title=\"How to De-activate Publishing features\">How to De-activate Publishing features<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-activate-sharepoint-publishing-infrastructure\/#Users_and_Permissions\" title=\"Users and Permissions\">Users and Permissions<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-activate-sharepoint-publishing-infrastructure\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<p>SharePoint has emerged as one of Microsoft\u2019s most popular products after MS Word, Excel, and PowerPoint.<\/p>\n<p>It is used by many leading enterprises as well as small-sized organizations to share data with their teams easily. SharePoint is mainly used by organizations to collaborate.<\/p>\n<p>But SharePoint publishing provides far more features that some organizations are unaware of. The SharePoint publishing is mainly developed using the Publishing Portal Site Template and Enterprise Wiki Template.<\/p>\n<p>If you want to use any of the above publishing features, you need to enable the SharePoint publishing infrastructure.<\/p>\n<p>Let\u2019s discuss the step-by-step procedure to activate the SharePoint Publishing infrastructure for your site.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_Are_the_Publishing_Features_in_SharePoint\"><\/span><b>What Are the Publishing Features in SharePoint?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The publishing features are by default disabled in SharePoint. It does not matter if you have created a SharePoint site for individual, team, project, or enterprise use, or using a SharePoint default site you may want to enable the publishing features to use them for your site.<\/p>\n<p>SharePoint serves up sites by default in a collaborative way. It allows you to create team sites, calendars, department sites, and Wikis.<\/p>\n<p>Publishing capabilities allow more refined and nuanced capabilities including in-place drafting, approval workflows, versioning, and scheduled publishing.<\/p>\n<p>The publishing model is quite different from the collaborative model. The\u00a0<b>SharePoint publishing infrastructure<\/b>\u00a0enables you to present your site content in a more structured, scheduled and organized, and robust way.<\/p>\n<p>Additionally, you can make use of custom branding, themes, and extensive navigation options.<\/p>\n<p>Moreover, you need to turn on the publishing features to enjoy various advanced functions like Content Query Web Part (CQWP) and Content Search Web Part (CSWP).<\/p>\n<p>Sharepoint publishing infrastructure can greatly enhance the structure of the site to make it more organized, having a reliable\u00a0<a href=\"https:\/\/reality-tech.com\/services\/sharepoint-development-services\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"Sharepoint development company - open in a new tab\" data-uw-rm-ext-link=\"\">Sharepoint development company<\/a>\u00a0having expertise in\u00a0<a href=\"https:\/\/reality-tech.com\/services\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"Microsoft Sharepoint services - open in a new tab\" data-uw-rm-ext-link=\"\">Microsoft Sharepoint services<\/a>\u00a0is crucial for efficient collaboration and smooth publishing.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Activate_the_Publishing_Infrastructure_Feature\"><\/span><b>Activate the Publishing Infrastructure Feature<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li aria-level=\"1\">Go to your root site (you need to only enable the setting in the root site, child sites will automatically inherit the permissions), click settings-&gt;site settings.<\/li>\n<li aria-level=\"1\">On the site settings page, click on Site collection administration and go to site collection features.<\/li>\n<li aria-level=\"1\">On the site collection features page, go to SharePoint publishing infrastructure and click on activate.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Publishing_Features\"><\/span><b>Publishing Features<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Once you have enabled the SharePoint publishing infrastructure feature on your root site, it will be automatically applied to the whole site collection.<\/p>\n<p>You will be able to enjoy various Publishing features on your site collection from the ribbon itself; note some features are only visible by clicking the links on the site settings page.<\/p>\n<div style=\"background-color: white; box-shadow: 0 0 10px whitesmoke; padding: 20px; width: 800px;\">\n<h4 style=\"color: black;\">Additional Read<\/h4>\n<p><a style=\"color: #1f6799; text-decoration: none;\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/best-tips-for-sharepoint-infrastructure-monitoring-and-health-check\/\" target=\"_blank\" rel=\"noopener\">Best Tips for SharePoint Infrastructure Monitoring and Health Check<\/a><\/p>\n<\/div>\n<h3><span class=\"ez-toc-section\" id=\"Navigation_and_Ribbon\"><\/span><b>Navigation and Ribbon<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Let\u2019s discuss some major features that are available to use from the ribbon itself:<\/p>\n<ul>\n<li><strong>Check-in\/Check-Out:<\/strong>\u00a0You will be able to use the check-in\/check-out feature if you are currently editing a page in the edit group feature of the format text tab. It will allow you to edit the content of your page with an embedded version control feature.<\/li>\n<li><strong>Publish, approve, and reject buttons:<\/strong>\u00a0If you are using the approval workflow, then you will see the publish, approve, and reject buttons on the publish toolbar. They will ensure that data is not published on a site without prior reviews.<\/li>\n<li><strong>Publish list:<\/strong>\u00a0The publish list consists of many options including the Submit button. The submit button will link the page to one or more approvers for approval before publishing the content. You can also unpublish or unapproved a page depending on the permissions you have been allotted.<\/li>\n<li><strong>Schedule button:<\/strong>\u00a0The schedule button opens a dialog box where you can specify the schedule to publish your page.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"How_to_De-activate_Publishing_features\"><\/span><b>How to De-activate Publishing features<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you want to switch back to the\u00a0<a href=\"https:\/\/reality-tech.com\/sharepoint-group-management-2\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"collaborative mode - open in a new tab\" data-uw-rm-ext-link=\"\"><b>collaborative mode<\/b><\/a>\u00a0and disable the publishing features on your site, you must keep the following points in mind:<\/p>\n<ul>\n<li>Make sure that any of the sites of your site collection is not using any publishing features. If you will disable the publishing features, then these features will not work on the sites anymore. For example, if you are collecting information from multiple sites using the Content Search Query Web Part it will stop working as soon as you deactivate the features.<\/li>\n<li>Secondly, you are required to disable the publishing features for each site individually. You cannot disable the publishing features for your collective site collection. It will generate errors if any of the sites in the site collection is using any publishing feature. So, to avoid the error messages you need to follow a bottom-up approach to disable the SharePoint publishing infrastructure.<\/li>\n<li>You need to follow the activation steps in reverse order to disable the publishing features. To disable the SharePoint publishing infrastructure at the site level visit site settings-&gt;Manage site features and click on the deactivate button.<\/li>\n<\/ul>\n<div style=\"background-color: white; box-shadow: 0 0 10px whitesmoke; padding: 20px; border-radius: 5px; display: flex; justify-content: space-around; width: 950px;\">\n<div class=\"content\">\n<h4><b>Need SharePoint expert for your Business?<\/b><\/h4>\n<p style=\"width: 70%;\">We help companies upgrade their on-premises SharePoint environment to the very latest for features, performance, security, and scalability.<\/p>\n<\/div>\n<div style=\"display: flex; align-items: center;\">\n<div class=\"content-btn\" style=\"padding: 8px; border: 1px solid #009a00; width: 89px; height: fit-content;  cursor: pointer;\"><a href=\"https:\/\/poiseddevelopers.com\/reality-tech\/contact-us\/\" style=\"color:#009a00\" target=\"_blank\" rel=\"noopener\">Let\u2019s talk!<\/a><\/div>\n<\/div>\n<\/div>\n<h3><span class=\"ez-toc-section\" id=\"Users_and_Permissions\"><\/span><b>Users and Permissions<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You can assign different kinds of permissions to different users by using the SharePoint publishing infrastructure.<\/p>\n<p>The Publishing Portal site and Wiki both provide you with various user permissions to choose from. Publishing Portal Site includes\u00a0Designers, Approvers, Hierarchy Managers, and Restricted Readers.<\/p>\n<p>The Wiki provides the same features with Viewer as an additional feature. Approve, Manage Hierarchy, and Restricted Read are included by default as site collection features.<\/p>\n<p>The child sites will by default use the groups and permission levels from the root site.<\/p>\n<p><b>*Note:<\/b>\u00a0If you have enabled the\u00a0SharePoint publishing infrastructure features and started using it. You must be careful before deactivating the publishing features as some features on your site may stop working and featured applications may not respond.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><b>Conclusion<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>SharePoint provides you with many SharePoint publishing infrastructure features to present your web content in an organized, enterprise-class, and structured fashion.<\/p>\n<p>The publishing features are by default set as disabled for the custom as well as default\u00a0<a href=\"https:\/\/reality-tech.com\/services\/sharepoint-development-services\/\" target=\"_blank\" rel=\"noopener\" aria-label=\"sites in SharePoint - open in a new tab\" data-uw-rm-ext-link=\"\">sites in SharePoint<\/a>. You only need to enable the publishing features for only the root site; child sites will inherit the features automatically.<\/p>\n<p>But once you start using the publishing features do not disable the features (unless truly necessary) as it can disable many features for your site.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>SharePoint has emerged as one of Microsoft\u2019s most popular products after MS Word, Excel, and PowerPoint. It is used by many leading enterprises as well as small-sized organizations to share data with their teams easily. SharePoint is mainly used by organizations to collaborate. But SharePoint publishing provides far more features that some organizations are unaware [&hellip;]<\/p>\n","protected":false},"author":13,"featured_media":2104,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[66,15],"tags":[],"class_list":["post-2103","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint-administration","category-sharepoint-information-architecture-services"],"acf":[],"_links":{"self":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/2103","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/users\/13"}],"replies":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/comments?post=2103"}],"version-history":[{"count":3,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/2103\/revisions"}],"predecessor-version":[{"id":2958,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/2103\/revisions\/2958"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/media\/2104"}],"wp:attachment":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/media?parent=2103"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/categories?post=2103"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/tags?post=2103"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}