{"id":3744,"date":"2024-03-22T07:42:16","date_gmt":"2024-03-22T07:42:16","guid":{"rendered":"https:\/\/poiseddevelopers.com\/reality-tech\/?p=3744"},"modified":"2024-05-13T11:01:35","modified_gmt":"2024-05-13T11:01:35","slug":"how-to-block-external-sharing-and-printing-using-sensitivity-labels","status":"publish","type":"post","link":"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-block-external-sharing-and-printing-using-sensitivity-labels\/","title":{"rendered":"How to Block External Sharing and Printing Using Sensitivity Labels"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_65 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-block-external-sharing-and-printing-using-sensitivity-labels\/#What_are_sensitivity_labels_in_Microsoft_365\" title=\"What are sensitivity labels in Microsoft 365?\">What are sensitivity labels in Microsoft 365?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/poiseddevelopers.com\/reality-tech\/how-to-block-external-sharing-and-printing-using-sensitivity-labels\/#Enhanced_Security_and_Streamlined_Compliance_with_Sensitivity_Labels\" title=\"Enhanced Security and Streamlined Compliance with Sensitivity Labels\">Enhanced Security and Streamlined Compliance with Sensitivity Labels<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_are_sensitivity_labels_in_Microsoft_365\"><\/span>What are sensitivity labels in Microsoft 365?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Imagine adding an extra layer of security to your documents and emails. Sensitivity labels are used to classify content and protect content. With Microsoft Purview Sensitivity Labels, you can do just that.<\/p>\n<p>These labels act like tags, classifying information based on its importance (think \u201cconfidential\u201d or \u201cpublic\u201d). Once labelled, policies can be set to control who can access or share this information. This empowers your organization to:<\/p>\n<ul>\n<li>Prevent accidental leaks: Stop sensitive information from being shared with the wrong people.<\/li>\n<li>Restrict document access: Ensure only authorized users can view critical documents.<\/li>\n<li>Add extra safeguards: Block printing or other actions on highly sensitive documents.<\/li>\n<\/ul>\n<p>Microsoft Purview (previously known as Microsoft 365 compliance) sensitivity labels can be applied to emails, documents, and Microsoft 365 containers, including Teams, SharePoint sites, and Microsoft 365 Groups.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Enhanced_Security_and_Streamlined_Compliance_with_Sensitivity_Labels\"><\/span>Enhanced Security and Streamlined Compliance with Sensitivity Labels<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>Beyond Permissions: While traditional security and permissions control who sees what, Sensitivity Labels go a step further. They offer a powerful layer of protection by:<\/li>\n<li>Encrypting Content: Highly sensitive information can be automatically encrypted, making it unreadable even if accessed by unauthorized users.<\/li>\n<li>Restricting Actions: Prevent accidental leaks by limiting actions like copying, printing, or downloading sensitive documents. This goes beyond just who can view the information.<\/li>\n<li>Disabling Print Screen: For documents containing the most critical data, you can even block users from capturing screenshots, adding an extra layer of defence.<\/li>\n<li>Combined Power: Sensitivity Labels work seamlessly with existing security and permission settings in Microsoft 365. This creates a multi-layered defence, ensuring your organization\u2019s data is protected from both internal and external threats.<\/li>\n<\/ul>\n<p>Regulatory Compliance:<\/p>\n<p>Simplify Compliance Challenges: Many regulations like GDPR and HIPAA have strict guidelines for handling sensitive data.<\/p>\n<p>Sensitivity Labels streamline compliance by automatically classifying and protecting information based on its sensitivity level.<\/p>\n<p>This reduces the risk of non-compliance and associated penalties.<\/p>\n<p>In this blog, we\u2019ll explore the power of Sensitivity Labels in Microsoft Purview to safeguard your organization\u2019s confidential information.<\/p>\n<p>We\u2019ll delve into how these labels can be configured to prevent two critical security risks: unauthorized external sharing and accidental printing of sensitive documents.<\/p>\n<p>1. Access the Label Creation Portal:<\/p>\n<p>Head over to the Microsoft Purview compliance portal<\/p>\n<p>https:\/\/learn.microsoft.com\/en-us\/purview\/purview-compliance-portal<\/p>\n<p>Navigate to Information Protection and select Create label.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3752 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/1-7.png\" alt=\"img\" width=\"256\" height=\"770\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/1-7.png 256w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/1-7-100x300.png 100w\" sizes=\"auto, (max-width: 256px) 100vw, 256px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3753 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/2-7.png\" alt=\"img\" width=\"1024\" height=\"303\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/2-7.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/2-7-300x89.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/2-7-768x227.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>2. Craft a Clear and Informative Label:<\/p>\n<ul>\n<li>Name: Choose a descriptive name like \u201cBlockSharingPrinting\u201d. This clearly identifies the label\u2019s purpose.<\/li>\n<li>Description: Provide a brief explanation of the restrictions and consequences of applying the label, both for users and adminis.<\/li>\n<li>Display Name: This is what users will see in applications (e.g., \u201cConfidential\u201d). Keep it concise.<\/li>\n<li>Colour: Select a colour that visually represents the sensitivity level. Click Next to proceed.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3755 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/3-6.png\" alt=\"img\" width=\"1024\" height=\"471\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/3-6.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/3-6-300x138.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/3-6-768x353.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>3. Define the Label Scope:<\/p>\n<ul>\n<li>Choose where you want the label to be applicable (e.g., Items-emails, documents, or both, Containers \u2013 Groups &amp; Sites). Click Next.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3799 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/4-8.png\" alt=\"Define The Scope For This Label\" width=\"1024\" height=\"482\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/4-8.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/4-8-300x141.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/4-8-768x362.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>4. Enhance Security with Visual Markings (Optional) and Control Access:<\/p>\n<p>Select the Control access option for the protection setting.<\/p>\n<p>You can also consider adding a watermark or header\/footer to warn users about the document\u2019s confidentiality. Click Next if you don\u2019t want visual markings.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3761 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/5-7.png\" alt=\"img\" width=\"1024\" height=\"483\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/5-7.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/5-7-300x142.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/5-7-768x362.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>5. Control Access and Printing Permissions:<\/p>\n<ul>\n<li>Access Control: Here, you can determine who can view, edit, or copy the labelled content. Different permission levels offer varying access degrees. You can even create custom permissions.<\/li>\n<li>Blocking Printing: To restrict printing for specific users, choose the \u201cViewer\u201d permission level. Higher permission levels allow printing.<\/li>\n<\/ul>\n<p>Select the Configure access control settings and assign Permission now<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3769 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/6-6.png\" alt=\"img\" width=\"1024\" height=\"398\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/6-6.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/6-6-300x117.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/6-6-768x299.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3773 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/7-6.png\" alt=\"img\" width=\"1024\" height=\"272\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/7-6.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/7-6-300x80.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/7-6-768x204.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>Assigning Permissions:<\/p>\n<p>Click \u201cAssign Permission\u201d to specify who can access the document with the chosen permission level. You can assign access to:<\/p>\n<p>M365 Groups (e.g., Sales Department)<br \/>\nIndividual Users or Groups<br \/>\nSpecific Email Addresses<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3776 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/8-6.png\" alt=\"img\" width=\"640\" height=\"799\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/8-6.png 640w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/8-6-240x300.png 240w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3801 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/9-8.png\" alt=\"img\" width=\"1024\" height=\"479\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/9-8.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/9-8-300x140.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/9-8-768x359.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<ul>\n<li>Blocking Printing: To restrict printing for specific people, choose the \u201cViewer\u201d permission level. This allows users to see the document but prevents them from printing it.<\/li>\n<li>Allowing Printing: If printing needs to be allowed for some users, select a higher permission level. Options include \u201cCo-owner\/Co-author\u201d (full control over the document).<\/li>\n<li>Customizing Permissions (Optional): For even more granular control, you can create custom permission levels that define specific access rights.<\/li>\n<\/ul>\n<p>6. Configure Protection for Groups and Sites<\/p>\n<p>If you selected \u201cGroups and Sites\u201d in step 3, you could define additional settings here.<\/p>\n<ul>\n<li>External Sharing: Choose the \u201cControl external sharing from labeled SharePoint sites\u201d and \u201cOnly people in your organization\u201d options. This ensures that when this label is applied to a SharePoint site, only members of your organization can access it. Click on next.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3803 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/10-7.png\" alt=\"img\" width=\"1024\" height=\"479\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/10-7.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/10-7-300x140.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/10-7-768x359.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3804 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/11-7.png\" alt=\"img\" width=\"1024\" height=\"481\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/11-7.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/11-7-300x141.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/11-7-768x361.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>7. Review and Save:<\/p>\n<ul>\n<li>Double-check your chosen settings to ensure everything aligns with your security goals. Click Save to create the Sensitivity Label.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3805 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/12-6.png\" alt=\"img\" width=\"1024\" height=\"612\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/12-6.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/12-6-300x179.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/12-6-768x459.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>Making Labels Available to Users: Publishing with Label Policies<\/p>\n<p>Now that you\u2019ve created your powerful Sensitivity Label, it\u2019s time to make it accessible to your users. This is achieved through a process called publishing the label using a label policy.<\/p>\n<p>Here\u2019s a breakdown:<\/p>\n<p>1. Navigate to the Label Policies page in the Information Protection. Click on Publish label to create a new policy.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3806 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/13-6.png\" alt=\"img\" width=\"1024\" height=\"285\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/13-6.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/13-6-300x83.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/13-6-768x214.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>2. Select the Sensitivity Label you want to publish from the available options.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3807 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/14-6.png\" alt=\"img\" width=\"1024\" height=\"463\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/14-6.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/14-6-300x136.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/14-6-768x347.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3808 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/15-6.png\" alt=\"img\" width=\"1024\" height=\"479\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/15-6.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/15-6-300x140.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/15-6-768x359.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>3. Choose the admin units you\u2019d like to assign this policy to.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3809 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/16-5.png\" alt=\"img\" width=\"1024\" height=\"468\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/16-5.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/16-5-300x137.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/16-5-768x351.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>4. Choose the users or groups to whom you want to assign this policy. This determines which users will see the label available for use in their applications (e.g., emails, documents).<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3810 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/17-5.png\" alt=\"img\" width=\"1024\" height=\"449\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/17-5.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/17-5-300x132.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/17-5-768x337.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>5. (Optional) You can customize additional settings within the policy, but for now, we\u2019ll leave them as default.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3811 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/18-5.png\" alt=\"img\" width=\"1024\" height=\"465\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/18-5.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/18-5-300x136.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/18-5-768x349.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>6. Select the label if you want to apply it by default for documents, Emails, Meetings, Sites and groups, and Power BI.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3812 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/19-2.png\" alt=\"img\" width=\"1024\" height=\"466\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/19-2.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/19-2-300x137.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/19-2-768x350.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>7. Provide a clear and descriptive name for the label policy.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3813 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/20-2.png\" alt=\"img\" width=\"1024\" height=\"464\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/20-2.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/20-2-300x136.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/20-2-768x348.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><br \/>\n8. Review the settings then click Submit to publish the policy.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3814 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/21-1.png\" alt=\"img\" width=\"1024\" height=\"482\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/21-1.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/21-1-300x141.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/21-1-768x362.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<ul>\n<li>Important Note:\u00a0It can take up to 24 hours for the published label to become available in the applications of your selected users.<\/li>\n<li>Error Messages:\u00a0Users may encounter an error message like \u201cFileIRMProtected\u201d when they attempt to print a labelled document. This message indicates that the label\u2019s restrictions are being enforced.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3815 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/22-1.png\" alt=\"img\" width=\"1024\" height=\"179\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/22-1.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/22-1-300x52.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/22-1-768x134.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n<p>The \u201cFile Info\u201d menu within applications like Word or Excel might still show \u201cYes\u201d for printing permissions. This information reflects the base permissions assigned to the document, not the additional restrictions imposed by the Sensitivity Label.<\/p>\n<p>Remember: If \u201cYes\u201d is displayed for printing permissions, the Sensitivity Label\u2019s settings determine printing is allowed.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-3816 size-full aligncenter\" src=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/23-1.png\" alt=\"img\" width=\"1024\" height=\"340\" srcset=\"https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/23-1.png 1024w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/23-1-300x100.png 300w, https:\/\/poiseddevelopers.com\/reality-tech\/wp-content\/uploads\/2024\/05\/23-1-768x255.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/p>\n","protected":false},"excerpt":{"rendered":"<p>What are sensitivity labels in Microsoft 365? Imagine adding an extra layer of security to your documents and emails. Sensitivity labels are used to classify content and protect content. With Microsoft Purview Sensitivity Labels, you can do just that. These labels act like tags, classifying information based on its importance (think \u201cconfidential\u201d or \u201cpublic\u201d). Once [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":3751,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[43,79,21],"tags":[],"class_list":["post-3744","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft","category-compliance-purview","category-security-and-compliance"],"acf":[],"_links":{"self":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/3744","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/comments?post=3744"}],"version-history":[{"count":4,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/3744\/revisions"}],"predecessor-version":[{"id":3927,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/posts\/3744\/revisions\/3927"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/media\/3751"}],"wp:attachment":[{"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/media?parent=3744"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/categories?post=3744"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/poiseddevelopers.com\/reality-tech\/wp-json\/wp\/v2\/tags?post=3744"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}