Teamwork is the backbone of any successful organization, and effective collaboration is the key. Collaboration is not easy when teams are located across the globe and operate in different time zones, but with a suitable collaboration service, complexity can be resolved. SharePoint Migration Services with its tools and technology assists businesses to become more productive, efficient, and secure. This article educates you on SharePoint migration and how it works. Read on to find out more!
What Is a SharePoint Migration?
SharePoint Migration is a process of transferring existing data and solutions residing on a file share system like Google Drive to a new environment, i.e., a new version of SharePoint.
Companies prefer to migrate because they want to use the latest productivity and collaboration tools of SharePoint to improve their operational efficiency, reduce time lags, and deliver superior customer service, which leads to repeat customers and client advocacy (advertising brand through word-of-mouth/referrals). If you intend to use SharePoint Migration Services, analyze your business goals, strategies and requirements to make that successful leap towards simplifying business processes and contributing to organizational growth and expansion.
SharePoint Online Migration Best Practices
1. Scan your source and plan accordingly
Evaluating your existing file-sharing environment allows you to analyze the data from your source – file servers, third-party cloud storage apps, and third-party storage solutions- which facilitates seamless and effortless planning and migration.
You need to start the process by discovering the data location, if it is redundant or in use, the type of users accessing it, and if that data is highly sensitive. Additionally, being prepared with a new file name and path length will help with the new SharePoint environment migration.
Based on your findings, plan suitable workflows and data structures to render a positive user experience. Consequently, install the right collaboration tools to gain success.
2. Pack Your Content Correctly
Planning the right size for data transfer will be the key to a smooth migration. Microsoft recommends transferring 250 files per transaction to improve the quality and speed of the migration. Further, the package size should be between 100 – 250 MB, if you want hassle-free migration. It’s important to note that larger files migrate faster as compared to smaller-sized files. Moreover, files migrate faster than list items and objects.
3. Test Migration
Test migration before launching it for end-users. Migration is a challenging process because it involves restrictions with data migration on Office 365, such as limited characters and length used in file names, file size, and file path length limitations. Thus, you should use suitable test tools for effortless migration.
4. Migration
Once the testing is complete, now live migration begins, i.e., preparing the cloud servers for launching the tested platform for official use. At this stage, you can decide the number of users or files you want to migrate to a new server. If you want to transfer them slowly or as a large data set migration.
5. Decommissioning
Once the SharePoint Migration is complete, you need to retire your old storage file system. Decommissioning is done according to the following stages – retire each server, decommission only 10 users each time, and any other specific decommissioning plan.
6. Post-Migration Steps
Before introducing the SharePoint Online environment to your users, ensure that it’s operating smoothly.
- Test the platform to check all functionalities and features
- Ensure content migration is successful
- Test workflows post the migration
- Test user permissions
- Create a backup of the new SharePoint environment
- Delete user access to the on-premise SharePoint server
Learn More About SharePoint Migration
SharePoint Migration Services with the right tools is a manageable task. Start the process by evaluating the business requirement for migration. Next, create data security regulations and a plan for installing the new collaboration platform to optimally serve the business goals.
SharePoint Migration consultants and support specialists train users on the features and functionalities of the platform that involves collaboration, communication, automation, and engagement.
Additional Read
Organizations across the globe need to adapt to the evolving business dynamics that make significant use of technology. They need to migrate from an on-premise environment to the Cloud to enhance their operational efficiency and employee productivity and reduce costs while improving the bottom line.
SharePoint Migration hosted on the cloud offers substantial benefits in terms of quick and effortless collaboration between global teams, seamless communication, and on-time project deliveries while simplifying the complex business processes. However, governance-based research and planning must be adopted for optimal use of this platform.
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